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July 21, 2021

Three Signs Your Staffing Firm Needs Onboarding Software

Papers, processes, and people.  These are the three most important pieces of many businesses.  But, they can also be the areas that cause the most errors and longest delays resulting in wasted dollars and compliance risks for staffing firms.

Paper forms create more than just clutter; they tend to be error-prone, time-consuming, costly to maintain, and encourage inconsistent processes across teams, branches, and brands. 

“Between manual labor associated with preparing, processing, and entering paper-based forms into a computer system and the cost of paper, printing, and storage, staffing firms spend an average of up to $40 per candidate. If errors occur in the process, that number can quickly jump even higher.


A digital approach to hiring and onboarding means more visibility, accessibility, and process control. Let alone savings on data entry.  But that doesn’t mean onboarding software is the right fit for every staffing agency.

We’ve identified three triggers that should make onboarding software a serious consideration for your staffing firm:

  1. Staffing in high turnover industries
    Compliance and timing are key when you’re working to fill multiple positions.  In addition to sourcing and qualifying the right candidates as quickly as possible, you also need to make sure that the placement time isn't delayed. The higher the number of employees, the greater the probability that something will slip through the cracks. Onboarding software lets you control your entire onboarding process so you don’t miss deadlines or have incomplete employee records.
  2. Preparing to scale
    As companies scale, they will have more and more administration needs and processes. When those processes are automated, they can be easily repeatable. If your company is planning for a growth phase, speed and a solid foundation are crucial to scaling success.  Having the right people in the right place to help grow your client base is only part of the bigger picture.  Incorporating onboarding software allows you to scale quicker by closing the gap between placement and start date through automation.  In fact, our clients have been able to hire 90% faster through our onboarding platform!
  3. Candidates or Recruiters are using Multiple Webpages and Portals
    Why should you toggle between multiple platforms?  Integrating your tech stack gives you the power of a single, unified platform. You can then manage each step of the hiring process and ensure candidate information goes straight to your ATS without mistakes.  Plus, this provides a great user experience, and with only one portal for candidates to manage, there will be less drop-off, which in turn provides a better candidate experience. And that's what it's all about. 

There are many other signs that could signal it may be time to explore the benefits of onboarding software, but these are the top three. Even if your firm is not experiencing any of the above, efficiency, and reducing costs is always important.

Are you experiencing any of these scenarios? Schedule some time with us today.

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