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October 15, 2019

Four "Must Have" Features to look for in Onboarding Software

Moving from paper-based processes to onboarding software can be scary.  And if you're on a semi-automated or fully automated onboarding solution that just isn't cutting it, that can be scary, too. Transitioning to a new technology is hard and time-consuming. Is it the best choice available for YOUR company?  Did you miss crucial features when selecting our onboarding software partner?  Will this technology actually make our staffing agency run better?

Software should make your job easier and allow your teams to be more efficient and productive.  It should be built on a solid foundation with a forward-thinking team that can respond to your needs now as well as predict future needs through in-depth industry knowledge.

In a sea of staffing software providers, niche players to non-staffing specific behemoths, how do you choose the best provider for your staffing firm?  We’ve outlined the top four features that you should look for when choosing the best onboarding software:

  1. Integration-Friendly
    Today’s software needs to play nice with others.  With so many choices, the best software providers need to be able to insert themselves successfully into your hiring process. Having the ability to see everything from background check information to Payroll data, to auto-populating pertinent information into your ATS, is crucial to giving your team back the time they need to get to know candidates. Otherwise, you’re adding another vendor, another platform, and ultimately, another step in the process.
  2. User and Candidate Experience
    This should be one of the most important considerations when choosing onboarding software. Implementing new technology always has a learning curve, but ultimately, it should be a platform with the least amount of clicks for both your team and your candidates. Ensuring that your team feels confident adding automation to the hiring process will increase adoption rates and cut down on the monotonous work they're used to doing - allowing for fewer errors and happier employees.  Speed is key when navigating a new employee from hiring to placement.
  3. Ensuring Compliance
    One of the main objectives of implementing onboarding software is to reduce risk while making your company more compliant.  This includes straightforward form management with the most up-to-date state and federal forms, including tax and work authorization forms, as well as digitizing processes like remote I-9s, e-Verify, and e-signature with audit trails.  This also gives you peace of mind should any client or federal audits arise.
  4. Truly Configurable
    Your new partner should be more than an off-the-shelf product with standard features and forms.  You should have control over company-specific documents, workflow processes, and branding in order to have a seamless extension of your organization and brand.

Still deciding which onboarding software is right for your company?  Able was built out of a staffing agency, so we understand your challenges. Let us help your company move forward.

Topic(s): Industry , Podcast